Analyzing bank transactions is one of the best ways to check the business expenditure. Also, transactions can help you to manage the cash flow system. However, business owners frequently overlook this area since they have many business operations to perform. Here, the QuickBooks application can save and allow you to check all bank transactions whenever required. But sometimes QuickBooks users encounter QuickBooks missing months of transactions in their system.
If you are a QuickBooks user who cannot locate their bank transactions, read this article carefully. Here, we will learn why you cannot find your bank transactions and explore solutions to get those transactions back.
QuickBooks Missing Months of Transactions
When users make many attempts to connect a third-party application in QuickBooks or use different methods to link the third-party applications, then there is a possibility of an issue triggering in the system. Users cannot find or locate their bank transactions when this issue strikes in the system.
However, another cause is that most users cannot notice their bank transactions since a specific bank account holder is taking time to publish or post a set of transactions; that is why those transactions are visible in the QuickBooks application.
Why Some Downloaded Bank Transactions are Lost in QuickBooks Application?
Understanding the reasons behind the missing months of transactions in QuickBooks might help you identify which solutions are effective for finding those essential bank transactions. Here is the list given below behind the QuickBooks missing months of transactions.
1. Sometimes, banks do not take instant action to make those bank transactions noticeable. Besides this, they hold up for a minimum of 24 hours. This might be one of the reasons that you could not locate your bank transactions.
2. A few banks will show the transactions list on their web page. Hence, you could not find your bank transactions in the QuickBooks applications. Also, it is suggested not to download the specific transactions until they are posted.
3. Besides this, some banks, financial institutions, or credit card agencies do not post the transactions list till the next morning or day for downloading purposes.
How to Locate QuickBooks Missing Months of Transactions?
After being aware of the reasons and definition of this error, it is time to understand which solutions you can apply to retrieve your essential bank transactions. Before fixing this issue, you must determine whether those missing transactions are more than 90 days. Based on that situation, you can choose which solution is suitable for getting missing bank transactions.
If the bank transactions are over 90 days old, you can retrieve those missing transactions by logging in to your bank’s website. Also, you must follow your bank’s directions to download the CSV files of your transactions, which is essential. You must confirm to check the date range before you download.
After downloading the file, you can manually upload those transaction files to the QuickBooks application. Here, you can given the instructions below to upload those bank transactions manually.
Manually enter bank transactions in QuickBooks.
● Select a start date.
It is necessary to remember the date of the past transactions in the account. It can eliminate allowing any duplicates in the QuickBooks application.
1. First, enter the Setting option and choose the Chart of Accounts.
2. Get the bank or credit card account to upload the transactions.
3. Next, click on the View Register option.
4. Search and write the date of the past transactions.
● Download the transactions from your bank.
1. You must Sign in to your bank or credit card’s website to get transactions from your bank.
2. Next, follow your bank’s directions to download CSV files of your transactions. Each bank has various procedures, so perform them accordingly.
3. Review the download date range. Besides this, it must be at least one day before your earliest transactions.
4. Now, save the file where you can access it easily to download your transactions
● Check the file format and size.
First, open the downloaded file and review that it is in the proper format before you upload it in QuickBooks.
Always remember the maximum file size is 350 KB. You can shorten the date range of your downloaded file if it is too big, or you can transactions in smaller batches.
● Manually enter the transactions.
Follow the directions if the account is connected to online banking:
1. First, enter the Transactions and then choose the Bank Transactions.
2. After that, choose the account for which you want to upload the transactions.
3. Next, choose the Link account drop-down menu and click the Upload from file option.
4. Now, press the Drag and drop or select files, choose the file you downloaded from your bank, and click the continue option.
5. Afterward, choose the account for which you wish to upload the transactions in QuickBooks and hit the Continue option.
6. Now, follow the instructions to match the columns on the file with the proper section in QuickBooks.
7. Next, choose the transactions you want to import and press Continue.
8. Go to the Yes option and click it.
9. After accepting your transactions, choose the Done option.
Follow this given direction if the account is not linked to online banking:
1. Press the Transactions option first and choose the Bank transactions.
2. Next, go to the Upload transactions and click it.
3. Now, choose the drag and drop or select files, choose the file you downloaded from your bank, and hit the continue option.
4. After that, in the QuickBooks account, choose the account for which you wish to upload the transactions and press the Continue option.
5. Now, you must follow the methods to match the columns on the file with the proper section in QuickBooks and press the Continue option.
6. Again, choose the transactions you want to import and tap the Continue option.
7. Afterward, go to the Yes option and press it.
8. Lastly, press the Done options after accepting your transactions.
● Sort the bank transactions.
Now, you have all your bank transactions in QuickBooks. It is time to match and categorize them. Also, the transactions go into your accounts after you check them.
In addition, QuickBooks allows particular information if you set up any banking laws or if it recognizes transaction descriptions.
● Reconcile the transactions.
Since all your bank transactions are now in QuickBooks applications, the last procedure is to compare them. This ensures your accounting books are correct and there are no duplicate transactions.
If the missing transactions are during 90 days, you can opt for the manual update to download them in QuickBooks. The following procedures are given below:
1. Click on the Bookkeeping option and choose the Transactions option.
2. Next, choose the Bank transactions.
3. Lastly, press the Update option.
Wrapping Up!
QuickBooks missing months of transactions is a common issue most users encounter while operating crucial operations in the QuickBooks application. Generally, users cannot find or locate any bank transactions when the problem is struck, which can affect the business’s financial operations. Hence, resolving this error is essential. You can go to the website and log in to get those bank transactions if they have been missing for over 90 days. Besides this, you manually enter those bank transactions in QuickBooks applications after getting the CSV file from the bank.
